Case Study: How B.Braun Was Able To Migrate 145,000 Documents In Weeks Not Months

As with all pharmaceutical and life science companies, B.Braun’s operations are data and document intensive. About a year and a half ago, the company decided to implement a new electronic content management (ECM) system that caters specifically to the life science industry. This meant that over 145,000 documents needed to be migrated from one ECM system to another.

However, as the files were being transferred, B.Braun realized that the export process was creating conversion errors in the original documents. Certain symbols and letters were converting incorrectly (e.g. ug became mg), which meant that the integrity of all data was in question. This represented a major challenge for B.Braun. Not only did the company need to manually review all 145,000 documents and identify which ones got corrupted, but they also needed to locate all the errors and correct them before being able to import all the documents into the new ECM system.

B.Braun estimated that approximately 80,000 files contained characters that were corrupted during exporting. However, the location of all errors and how many times they occurred still needed to be determined. To manually inspect and correct all these documents would take 10 employees, 6 months to complete. B.Braun needed a much quicker and more cost effective solution.

After evaluating several options, B.Braun chose Global Vision to help them automate and certify the document transfer process. Global Vision markets and sells automated proofreading solutions that enable organizations achieve unprecedented content integrity for document inspection. B. Braun was confident that the company could handle a project of such magnitude.